OFFICE ADMINISTRATOR ? PART TIME
LIST OF DUTIES WILL INCLUDE, BUT ARE NOT LIMITED TO:
* Working across different programmes to support the Finance Manager
* Printing of sales invoices and matching to quotes and delivery
dockets
* Ensure compliance with all CCDP policies and procedures
* Maintain full procurement file in hardcopy, scan and upload
procurement documentation as required to Microsoft Teams
* Maintain a record of cumulative spend for all suppliers under each
programme
* Check payment files are complete, correct and have the relevant
signatures before they are submitted to the finance manager for
payment
* Respond to queries in an accurate and timely fashion
* Sorting & distributing of incoming post and outgoing post
* Assisting with Financial Year End if needed
* Assisting with company and programme audits if needed
* Bank postings
* General administration and office duties
* Maintain a flexible approach to all aspects of the job
* Other tasks as assigned by the Finance Manager and/or CEO.
REQUIREMENTS:
* Minimum 3 years of high-level administrative experience
* Relevant qualification
* Excellent verbal and written communication skills and
interpersonal skills
* Experience in document control and management
* A calm and professional manner
* Have excellent attention to detail, be well organised,
self-motivated and have a strong ability to work on their own
initiative
* Have a proven ability to work well in a small team
* Possess the ability to be flexible in a busy office
* Ability to work with tight operating deadlines while always
ensuring accuracy
* Strong working knowledge of Microsoft suite
* Knowledge of SAGE Accounting package is desirable but not
essential
* Sound judgment, tact, diplomacy, and professionalism applied in
all transactions, maintenance of utmost confidentiality with sensitive
and personal information
* Knowledge of GDPR
* Understanding of or interest in community development and social
inclusion would be an advantage.
SUMMARY OF KEY TERMS AND CONDITIONS OF EMPLOYMENT
DURATION OF CONTRACT; 2.5 days per week for an initial period up to
December **Apply on the website**,
PROBATIONARY PERIOD; 6 months probationary period will apply to this
contract,
LOCATION OF POST; Bagenalstown,
HOURS OF WORK; 9.**Apply on the website**am - 5.**Apply on the
website** pm (2 days) 9.**Apply on the website**am ? 1.**Apply on
the website**pm (1 day) Monday to Friday, Days are flexible.
SALARY; Salary commensurate with experience and in the region of
?**Apply on the website**,**Apply on the website** p/a pro rata,
PENSION CONTRIBUTIONS; n/a,
ANNUAL LEAVE; **Apply on the website** days annual leave p/a pro rata,
TIME IN LIEU; Does not apply to this post,
OTHER Other terms and conditions of employment will be detailed in the
contract of employment.
Interested candidates are required to send their Curriculum Vitae with
covering letter by e-mail to?**APPLY ON THE WEBSITE** on or before
5pm on Tuesday **Apply on the website**th of April **Apply on the
website**. All applications received will be acknowledged.
Shortlisting will apply. Canvasing will disqualify. A panel may be
formed.
_CARLOW DEVELOPMENT PARTNERSHIP IS AN EQUAL OPPORTUNITIES EMPLOYER._
We need : English (Good)
Type: Permanent
Payment:
Category: Others
